PCard

As the 2021 calendar year-end and University closure approaches, please note these important dates and deadlines.

To create a better experience for our campus and external customers, Financial Services is conducting an audit of its network of websites.

The duplicate transactions and the offsetting transactions with a Create Date of 5/4/2021 and 5/5/2021 should be reconciled and approved. It is not necessary to attach copies of receipts or documentation for the duplicate transactions and offsetting transactions. Unfortunately, there is no way to approve or reconcile these in an automated way. We recognize that this creates additional work for departments, we apologize for the inconvenience. Thank you for your patience. Questions can be directed to the main PCard Customer Service at 520-626-9091.

A duplicate PCard transaction file was inadvertently loaded with the normal PCard file for Post Date April 29, 2021 creating duplicate PCard Transactions. UITS is aware of the problem and is working to correct the issue. We will send out more information as it becomes available to us. Questions can be directed to the main PCard Customer Service at 520-626-9091. We appreciate your patience.

Purchasing Card Transactions (PCDOs) auto-approval dates will be covered during the University Closure (December 24, 2020 through January 3, 2021). Please disperse this message to your respective Purchasing Card reconcilers and PCard cardholders.

Purchasing Card Transactions (PCDOs) auto-approval dates will be extended during the University Closure (December 23, 2019 through January 1, 2020).

Financial Services and University Analytics & Institutional Research (UAIR) have collaborated to update the General - Purchasing Card (PCard) dashboard in UAccess Analytics, which will go live on October 14, 2019.

After the close of each fiscal year, the Financial Compliance team performs a review of all Procurement Card (PCDO) transactions in UAccess Financials that do not have supporting documentation. Please send all outstanding PCard supporting documents, such as original itemized receipts and invoices for fiscal year 2019 to Financial Services using one of the methods below. These are for the statement months of July 2018 through June 2019.

This is a reminder that transactions with foreign vendors for certain purchases are not allowed to be paid with a UA PCard.