The Procure to Pay and Travel, Expense, & Card Services teams support the university community by ensuring efficient, compliant, and secure processing of payments, reimbursements, and financial transactions. We provide guidance on purchasing, vendor onboarding, travel and expense submissions, and card program management, while maintaining strong internal controls and safeguarding University resources. Our goal is to deliver timely service, clear communication, and reliable support across all stages of the payment and reimbursement lifecycle.
Procure to Pay Turnaround Times
- Customer Service inquiries: three to four business days depending on any required research. Urgent or same day inquiries must be clearly indicated as such and will be directed to a manager depending on staff availability.
- Vendor Payments: ~ 15 business days for review and approval (until June 1)
- June 1, 2026: Both disbursement vouchers and purchase order Invoices must be fully submitted with all required documentation by June 1, 2026, to guarantee processing in fiscal year 2026.
- Invoices received after June 1 will be processed in the order received, however they will not be guaranteed to be completed by June 30 and to post into FY26.
Please note the following for Vendor Payments:
- Disbursement Vouchers with incomplete documentation or an unclear business purpose will be disapproved. These may be copied, corrected, and resubmitted. Once resubmitted, they will be processed in the order received.
- Vendor invoices must be sent by the vendor to FNSV-Accounts-Payable-Invoices@arizona.edu and must reference a valid University Purchase Order. Invoices received without a valid Purchase Order or enough funding will not be processed timely.
- Departments should utilize UAccess Financials payment status information such as the "Pre-Disbursement Processor Status" on a disbursement voucher, or "View Payment History" on the payment request to see if a payment has been released.
Travel, Expense, & Card Services
• Employee Reimbursements: 10 – 15 business days for review and approval
• University Card Services Request: four to five business days for review and approval
• New cards under the old PCard program are no longer available.
Payment Information
- Employee Reimbursements
- Independent Contractors
- Non-Resident Alien Payments (Sprintax Calculus)
- Payment Methods
- PCard Program
- Virtual Credit Card Program
- Frequently Asked Questions
Training Materials
Reference & Guides
- Business Purpose Guide
- Costco Business Membership
- DV Notes and Attachment Guidelines
- Electronic Invoicing
- FedEx Guides
- Invoice Number Guidelines
- Payment Reason Guidelines
- Remote Work Expenses - Best Practices
- Removal of Security Sensitive Data
- Utility/Freight Vendor Guidelines
- Vendor Creation and Reactivation
Establishing Vendor File Names
Overview of Services
- Review and disburse non-payroll expenditures to ensure compliance and accurate distribution of University funds.
- Communicate policies and procedures in a collaborative manner to ensure the proper and efficient use of University resources.
- Work closely with vendors to distribute funds in the most efficient and cost-effective manner: ACH, Virtual Credit Cards, Wire Transfer, Check or Foreign Draft
- Assist in the reconciliation and recording of Travel and Operational Advance disbursements and settlements.
- Provide financial analysis and advice as necessary to ensure the University’s financial integrity.
- Assist with conducting financial research on complex situations to assist with the mission of the campus community with maintaining compliance with federal and state regulations.
- Oversight of the University PCard program to ensure compliance and efficient use of the payment card to provide efficiency and time savings for users.