Payment Services

Accounts Payable is excited to announce the implementation of a new vendor onboarding process to simplify the collection of Form W-9 tax reporting information, as well as a requesting Automatic Clearing House (ACH) banking details for direct deposits of University payments to vendors.

Accounts Payable, in collaboration with Purchasing and University Information Technology Services (UITS), is pleased to announce that USA Scientific, an Arizona BuyWays vendor, will provide electronic invoicing effective June 21, 2021.

Effective Wednesday, May 26, 2021, the FedEx EDI weekly shipping invoice files will now contain late fees for invoices that are not paid by the due date.

Accounts Payable, in collaboration with Purchasing and University Information Technology Services (UITS), is pleased to announce that Integrated DNA Technologies, an Arizona BuyWays vendor, will provide electronic invoicing effective April 23, 2021.

Financial Services has been working toward transitioning the Unclaimed ACH & Wires Portal Application to UAccess Analytics Reports, with a dashboard page called Unclaimed ACH | Wires | Checks which will be under the General – Financial Management Dashboard. This transition was made in partnership with University Analytics and Institutional Research (UAIR) and is scheduled to go live on Monday, March 22, 2021.

Accounts Payable has mailed University of Arizona 1099-MISC and 1099-NEC tax forms to vendors for the 2020 tax year. These forms have been mailed to the vendor’s primary address identified in UAccess Financials.

In response to the continuation of remote work, Financial Services has created Best Practices for Remote Work Expenses. These guidelines are designed to assist with unique circumstances while employees temporarily work remotely. University policy ensures expenses are reasonable, business-related, prudent, and serve a public purpose.

With the 2020 calendar year-end fast approaching, Accounts Payable would like to remind business units of important deadlines to ensure a successful University Closure.

Financial Services has updated the Independent Contractor Form in support of Policy 9.12 Independent Contractor Services. The form can now be completed, signed, and submitted electronically. It should be completed prior to any services being performed.

Revised from 3/16/2020
Account Payable and Financial Compliance introduced a paperless process while employees work remotely. This has been a very successful practice and will continue upon returning to the University.