For general year-end assistance, please use our web contact form and select the Year-End Information category.
| Item | Deadline | Analytics | Notes |
|---|---|---|---|
| New Procurement Card (PCard) requests | Wednesday, April 1 | N/A | Deadline to submit new requests for PCards under the current program. Must be requested and fully approved by Fiscal Officer prior to the Travel and Expense Transformation project launch on July 1, 2026. |
| Budget organization changes (reorganization (deptartment title/account remapping) | Friday, April 24 | N/A | Deadline for approved reorganization/department title/account remapping changes to the Office of Budget and Planning. |
| Last day for departments to submit purchase requisitions | Friday, May 1 | N/A | Last day for departments to submit fully approved Purchase Requisitions to ensure the order is placed, delivered, and paid in FY 2026. |
| Begin departmental review of FY 2026 account setups and attributes | Friday, May 1 | N/A | Departments should begin reviewing their Accounts for any FY 2026 changes that need to be made. |
| Begin dual updating of maintenance tables | Monday, May 4 | N/A | All sub-object and project codes will need to be maintained in both FY 2026 and FY 2027. |
| Requisitions can be created for FY 2027 | Tuesday, May 5 | N/A | Requisitions can now be created for FY 2027, however FY 2027 purchase orders will not be released until July 1, 2026. |
| Purchase order amendments | Friday, May 8 | N/A | Last day for departments to submit fully approved amendments to ensure the amendment is processed in FY 2026. |
| Contract amendments | Monday, May 11 | N/A | Final date for contract amendments impacting FY 2026 purchasing activity. |
| Transfer of funds (TFs) for endowments | Wednesday, May 13 | N/A | Last day to submit endowment TFs to guarantee they will be processed for FY 2026. |
| Disbursement voucher (DV) vendor creation deadline (PVEN) | Monday, May 18 | N/A | Deadline to submit new vendor setup documents for FY 2026 payments. |
| Change expiration dates for accounts | Thursday, May 21 | N/A | Last day to update account expiration dates in UAccess Financials to extend an account into the new FY for purposes of payroll funding. Transactions to update account expiration dates must show final in Financials by May 21, 2026. Account expiration changes made after this date will also require account changes to funding in UAccess Employee. |
| Request for budget change (RBC) – FY 2027 | Wednesday, May 27 | N/A | FY 2027 RBCs will be available for creating budget transfers and budget revisions for the new year. |
| Vendor DVs, PO invoices, employee reimbursements, and advance settlements | Monday, June 1 at 5 p.m. | N/A | Deadline for submitting fully approved disbursement vouchers (DV), purchase order (PO) invoices, and distribution of income & expenses (DI) and cash receipts associated with advances, with supporting documentation attached in the Notes and Attachment tab to ensure approval and posting in FY 2026 (Period 12). |
| Request for budget change (RBC) – perm budget | Friday, June 5 | N/A | Deadline for FY 2026 permanent budget transfers and revisions (to affect FY 2027 Original Budget). |
| PCard limit changes & purchase exception requests | Wednesday, June 10 | N/A | Must be requested and fully approved by Fiscal Officer prior to Travel & Expense Transformation project. Resumes July 1. |
| Request for budget change (RBC) – temp budget | Friday, June 12 | Monday, June 15 | Deadline for FY 2026 temporary budget transfers and revisions (FY 2026 temp budget transfers and budget revisions will be processed on a case-by-case basis). |
| Shop Catalogs (Buyways) requisitions for FY 2026 | Monday, June 15 | N/A | Last day to shop in Shop Catalogs (Buyways) for FY 2026. FY 2027 purchases begin July 1. |
| PCard purchases FY 2026 transaction date cutoff | Monday, June 15 | N/A | Vendor must swipe/process transaction by this date to post timely in FY 2026 financials. PCards will be unavailable beginning June 16 (except for travel expenses) until PCard purchases resume on July 1, 2026. |
| Asset retirement and transfers | Thursday, June 18 | Friday, June 19 | Deadline for submitting asset retirements and transfers to Property Management for FY 2026. Campus can resume submitting asset retirements and transfers on Monday, July 13, 2026. |
| Juneteenth holiday | Friday, June 19 | N/A | Juneteenth Holiday - System will be available but no batch processing will occur. |
| API payment files for FY 2026 | Tuesday, June 23 | Wednesday, June 24 | Deadline for API units to submit files for FY 2026. API Units may begin submitting FY 2027 files on Thursday, July 2, 2026. |
| Payroll for June 8 – June 21, 2026 | Wednesday, June 24 | Thursday, June 25 after 10 a.m. | Payroll will be posted to Period 12. File runs on Wednesday. PELs available to campus Thursday after 10 a.m. |
| Line item receiving | Thursday, June 25 | Friday, June 26 | Deadline to submit receiving documents to ensure FY 2026 expenditures are finalized by June 30, 2026, to post correctly. |
| Cash receipts | Tuesday, June 30 | Wednesday, July 1 | Departmental deposits for FY 2026 must be received in the Bursar's Office by 4 p.m. on Tuesday, June 30, 2026, to ensure sufficient processing time. If you have any questions, please contact Bursar’s Office at 520-621-0887. |
| Student snapshot | Tuesday, June 30 | Wednesday, July 1 | All Student activity that posts to Financials for FY 2026 will be included in this snapshot. |
| Service billings and interdepartmental billings | Tuesday, June 30 | Wednesday, July 1 | Service Billings and Interdepartmental Billings must be fully approved by June 30, 2026, to post to FY 2026. SBs and IBs will post to Period 12. |
| Deadline for DV, DI, and GEC approval | Tuesday, June 30 at 3 p.m. | Wednesday, July 1 | 3 p.m. deadline for DVs, DIs, and GECs to allow for approvals prior to end of the day in order to post in FY 2026. Supporting documentation must be attached in the Notes and Attachment Tab. |
| Interim FY 2026 Period 12 close (preliminary interim close) | Tuesday, June 30 | Wednesday, July 1 | Interim FY 2026 Period 12 closes for regular transaction processing. Items (including payroll) may continue to post to Period 12 until Final Period 12 close on July 13, 2026. |
| Auto-disapprove GEC/TF/SET/DI/CR documents | Tuesday, June 30 at 5 p.m. | Wednesday, July 1 | Documents must be in final status by 5 p.m. All enroute GEC/TF/SET/DI/CR documents will be disapproved. |
| Last day to close accounts | Tuesday, June 30 | N/A | Last day to close Accounts until August 3, 2026. |
| Last Payroll encumbrance load for FY 2026 | Tuesday, June 30 | Wednesday, July 1 | Last full Payroll encumbrance load for FY 2026. This encumbrance load will post to Period 12. Encumbrances will not post again until they are zeroed out for FY 2026 on July 10, 2026. |
| Begin issuing FY 2027 purchase orders | Wednesday, July 1 | Thursday, July 2 | Supply Chain begins issuing FY 2027 purchase orders. |
| Begin FY 2027 Shop Catalogs (Buyways) requisitions | Wednesday, July 1 | N/A | Shop Catalogs (Buyways) Requistions begin for FY 2027 purchases. |
| Period 13 opens and FYE documents are available | Wednesday, July 1 | Thursday, July 2 | Year-end versions of BA/DI/GEC/TF, and SET/STBT will post to FY 2026 Period 13. All other documents, except PCDOs with postdates prior to July 1, 2026, will post to FY 2027 Period 01. |
| EFT claims - begin scrutinizing “deposited date” to determine correct version of document | Wednesday, July 1 | Thursday, July 2 | EFTs claimed after June 30 but with a deposited date prior to July 1 should be recorded utilizing the Year-end Distribution of Income & Expense (YEDI) document. These will post to FY 2026 Period 13 through July 13. Any transactions with a deposited date of July 1, 2026, or later should use the regular DI document. These transactions will post in FY 2027. |
| FY 2027 – Period 01 Opens | Wednesday, July 1 | Thursday, July 2 | Activity begins posting to FY 2027 – Period 01. |
| FY 2027 base budget | Wednesday, July 1 | Thursday, July 2 | FY 2027 Base Budget (BB) will be available in UAccess Financials and Analytics. |
| PCard - FY 2026 PCDO transactions | Thursday, July 2 | Friday, July 3 | Final load of FY 2026 PCard transactions. |
| API files for FY 2027 | Thursday, July 2 | Friday, July 3 | API units can start submitting FY 2027 payment files. |
| PCard – FY 2027 PCDO transactions | Friday, July 3 | Monday, July 6 | First day that FY 2027 PCard transactions will be available in the system. |
| 4th of July holiday | Friday, July 3 | N/A | July 4 Holiday - System will be available but no batch processing will occur. |
| Collector feeds for FY 2026 | Monday, July 6 | Tuesday, July 7 | Final Collector file feed for FY 2026 for units who send files to UAccess Financials. These files will post to Period 12. |
| First Payroll encumbrance load for FY 2027 | Monday, July 6 | Tuesday, July 7 | First full Payroll encumbrance load for FY 2027. |
| Capital equipment documents for FY 2026 | Tuesday, July 7 at 5 p.m. | Wednesday, July 8 | Deadline for campus approval of year-end documents with capital Object Codes (71XX/77XX) is 5 p.m. |
| PCard FY 2026 reconcilliation deadline | Wednesday July 8 at 5 p.m. | Thursday, July 9 | All PCard transactions with June Post Dates must be finalized by 5 p.m. on July 8, 2026, or they will be auto approved. These PCard transactions will post to Period 13. For questions regarding PCard transactions please contact Supply Chain at 520-621-9097. |
| PCard FY 2026 auto-approval | Wednesday, July 8 | Thursday, July 9 | Any unreconciled PCard transactions will auto-approve. |
| Accounts Receivable/ inventories/unearned revenue/prepaid and accrued expenses and deposits | Wednesday, July 8 | Thursday, July 9 | Deadline for departments to submit entries and documentation for accounts receivable, inventories, and other accruals or deferrals for FY 2026. |
| Final Payroll for FY 2026 | Wednesday, July 8 | Thursday, July 9 after 10 a.m. | Payroll will be posted to Period 12. File runs on Wednesday. PELs available to campus Thursday after 10 a.m. |
| Year-end documents (YEDI/YEGC/YETF/YEST) | Monday, July 13 Initiate by 2 p.m. Approve by 5 p.m. | Tuesday, July 14 | Campus deadline for initiating year-end documents is 2 p.m. Deadline for business office to approve year-end documents is 5 p.m. Year-end documents post to Period 13. |
| Remove year-end document access | Monday, July 13 at 5 p.m. | N/A | Remove access to year-end documents from campus at 5 p.m. |
| Last day for FY 2026 account changes. | Monday, July 13 | N/A | Last day for any FY 2026 changes to accounts. |
| FY 2026 Period 12 Close | Monday, July 13 | Tuesday, July 14 | Final FY 2026 Period 12 close. |
| Asset retirements and transfers | Monday, July 13 | Tuesday, July 14 | Campus can resume submitting asset retirements and transfers. |
| First Payroll for FY 2027 | Wednesday, July 15 | Thursday, July 16 after 10 a.m. | Payroll will be posted to Period 01. PELs available to campus Thursday after 10 a.m. |
| Edit accounts for FY 2027 | Wednesday, July 15 | Thursday, July 16 | Campus can edit accounts for FY 2027. |
| FY 2026 Period 13 close | Friday, July 31 | Monday, August 3 | FY 2026 Period 13 close and fiscal year-end close (after Nominal Activity transactions have been verified). |