University Closure is from Wednesday, December 24, 2025, through Friday, January 2, 2026. Please review these important deadlines, dates, reminders, and procedures to help ensure a successful closure.
For general calendar year-end assistance, please contact FNAB@arizona.edu and they will direct you to the correct department.
Calendar Year-End Dates and Deadlines
| Task | Deadline | Notes |
|---|---|---|
| Deadline to submit Disbursement Vouchers and Purchase Order Invoices for Vendor Payments | Wednesday, December 3 | Vouchers must be fully approved by fiscal officers accompanied by a valid business purpose and supporting documentation for payment prior to University Closure. For Purchase Order invoices, please ensure funding is available to avoid processing delays. |
| Deadline for Operational Advance settlements. | Tuesday, December 9 | Units should partially or fully settle Operational Advances to ensure appropriate 1099 tax reporting. Please submit Distribution of Income & Expense documents by 5 p.m. |
| Final day for Disbursement Vouchers and Payment Requests to be finalized to be issued with a value date in 2025 | Friday, December 19 | Please note: International payments impacting treaty benefits must be approved in calendar year 2025. |
| Final check and Automated Clearing House (ACH) disbursements for 2025 to include all payments in final status prior to University closure. | Monday, December 22 | |
| KFS Batch Processing for Payroll Processing | Tuesday, December 23 | System will be unavailable starting at 7 p.m. All approved documents and collector files will post. |
| Payroll Expenditure Listings | Wednesday, December 24 | Payroll Expenditure Listings will be available by 12 p.m. May be delayed due to large payroll files. |
| UAccess Financials System Availability | Wednesday, December 24 - Sunday, January 4 | The system will be unavailable every day from 12 a.m. to 5:30 a.m. with the following exceptions below. |
| Auto-Approval Dates for PCard Transactions | Wednesday, December 24 - Sunday, January 4 | If the reconciliation/approval timeline occurs within the closure, the approval dates will be extended to allow for the standard 10 business days before auto-approving. For transaction documents that are created during the closure, the timeline for reconciliation/approval will be 16 calendar days beginning Monday, January 5, 2026. |
| Final Payday of 2025 | Friday, December 26 | For the pay period ending on Sunday, December 21, 2025. |
| UAccess Financials unavailable | Tuesday, December 30 | System will be unavailable starting at 7:30 p.m. |
| December Period 06 Closing Date | Wednesday, December 31 | System will be unavailable starting at 12 p.m. All approved documents and collector files must be submitted before to be posted to the current period. |
Postal Services Closure
During University Closure, there will be no mail delivery, including inter-campus and outbound mail processing, to main campus. University Postal Services will continue to sort incoming mail during this period and will deliver all mail received on Monday, January 5, 2026.
Departments that wish to pick up mail during this period may do so and must notify University Postal Services no later than 12 p.m. on Monday, December 15, 2025. Please contact Victor Flores at vflores34@arizona.edu to notify.
If you are interested in your department still receiving mail over closure, we ask that you please confirm with any necessary individuals in your department before reaching out to avoid duplicate requests from the same department.
If your department chooses to pick up their mail during this time:
- Mail must be picked up no later than 1:30 p.m. each day from University Postal Services at 3740 E. 34 Street, Tucson, AZ 85713.
- Personnel picking up mail will be required to show university ID and must take all mail for the department that day.
For any additional questions regarding mail delivery, please contact University Postal Services at 520-621-7939.