The university operates on a July 1 – June 30 fiscal year. Please review the information on this page and the Important Dates page to help plan for fiscal year-end close. Revenues and expenditures must be appropriately classified and recorded in the correct fiscal year.
Annually, the auditors review transactions to determine if they are properly recorded. If goods or services are received and/or provided on or before June 30, please ensure all related documents are submitted and processed by the applicable year-end deadlines so they are recorded in the current fiscal year.
Highlights
Below are key dates and information to help you plan for year-end. Please refer to the Important Dates page for a complete list.
- Interim close of fiscal year 2026 period 12 is Tuesday, June 30, 2026. Interim reports will be available in UAccess Analytics for this period on Wednesday, July 1, 2026.
- FY 2026 reconciliation and correction timeframe runs from Wednesday, July 1, 2026, through Monday, July 13, 2026.
- Deadline to initiate year-end documents is 2 p.m. on Monday, July 13, 2026.
- Deadline to approve year-end documents is 5 p.m. on Monday, July 13, 2026.
PCard, Purchasing and Payments
- Deadline for Procurement Card (PCard) new card requests is Wednesday, April 1, 2026.
- Deadline for submitting fully approved purchase order amendments for FY 2026 is Friday, May 8, 2026.
- Deadline for fully approved vendor DVs, PO invoices, and advance settlements is Monday, June 1, 2026.
- PCard limit changes and purchase exception requests must be finalized by Wednesday, June 10, 2026.
- Last day to shop in Shop Catalogs is Monday, June 15, 2026, until July 1, 2026.
- Last day to use PCards for purchases (except for travel) is Monday, June 15, 2026.
- Line item receiving document deadline is Thursday, June 25, 2026.
Annual Accounts Receivable, Inventory, Unearned Revenue, Prepaid and Accrued Expenses, and Deposits
- Training will be offered on-demand. Refer to the Year-end Information page for the tutorial and resources.
- Departments will be responsible for ensuring that balances in the system agree with supporting documentation. Please refer to the training.
- Departments should ensure Accounts Receivable balances are clean and write off old balances that are not collectable.
- Deadline to submit entries and backup documentation is Wednesday, July 8, 2026.
Moveable Equipment
- Thursday, June 18, 2026: Deadline to submit asset retirements and transfers to Property Management for FY 2026.
- Monday, July 13, 2026: Campus can resume submitting asset retirements and transfers.
Payroll
- Split payroll: the payroll, which includes the last nine days of FY 2026 payroll, will be processed on Wednesday, July 8, 2026. payroll expenditure listings (PELs) will be available after 10 a.m. on Thursday, July 9, 2026.
- Thursday, July 9, 2026: Salary expense transfers related to the split payroll can be processed using the YEST eDoc.
Corrections identified during the reconciliation of period 12
These corrections will need to be initiated using the year-end version of the corresponding eDoc. For example, use the year-end distribution of income and expense (YEDI) instead of the standard distribution of income and expense (DI). Year-end eDocs post to Period 13. This chart identifies the year-end version of the standard eDocs:
| STANDARD EDOC | YEAR-END EDOC |
|---|---|
| Distribution of Income & Expense (DI) | Year-End Distribution of Income & Expense (YEDI) |
| General Error Correction (GEC) | Year-End General Error Correction (YEGC) |
| Transfer of Funds (TF) | Year-End Transfer of Funds (YETF) |
| Salary Transfer (ST) | Year-End Salary Transfer (YEST) |
- Tuesday, July 7, 2026: All capital equipment year-end documents with capital object codes (71XX/77XX) need to be approved by 5 p.m.
- Monday, July 13, 2026:
- All department originated corrections need to be initiated by 2 p.m. and approved by 5 p.m.
- All YESTs related to salary expense transfers must be initiated by 2 p.m. and approved by 5 p.m.
- Monday, July 13, 2026: Period 12 closes.
- Friday, July 31, 2026: Final FY 2026 period 13 closes, with reports expected in UAccess Analytics on Monday, August 3, 2026.
Year-end documents will route to the Fiscal Officer for approval. Departments can also set up organization review if additional review by a group or individual is preferred. Refer to the UAccess Financials Reference Guides, Fiscal Officer Workflow & Delegation section for instructions. Year-end transactions can be viewed in UAccess Analytics by selecting Period 13.
Departments will have access to FY 2027 within UAccess Financials beginning Wednesday, July 1, 2026, and throughout the year-end process. The standard documents (e.g. GEC/DI/ST/TF) for FY 2027 will post to period 1 starting on July 1.
Communications
- Communications with updates and reminders that are relevant for the upcoming week will be sent via the University Business Offices email list beginning in late April.
- We encourage anyone with financial processing duties who is not already subscribed to this email list to sign-up here.
- Fiscal year 2026 communications will be available on the Year-End Information web page. There will also be a link in the menu within UAccess Financials.
- Be sure to review the list of Important Dates and Deadlines.