Beginning today, April 14, 2025, Amazon Business orders through Arizona BuyWays will now produce an electronic invoice.
Once an order is shipped, the electronic invoice will be submitted and trigger a Payment Request (PREQ) to be created in UAccess Financials. The request will automatically be routed to the department’s fiscal officer for approval. No PDF invoices will be associated in the Images tab of the PREQ.
Only invoices with the correct quantity, price, and tax allowance will be generated through electronic invoicing. Any invoices with differences will need to be created by Accounts Payable and routed to the fiscal officer for review and approval.
This reduction of manual data entry will reduce data entry errors, prevent loss of invoices, and improve turnaround times for better customer service.
For more information on electronic invoicing, including a list of other vendors who currently use this process, please visit our Electronic Invoicing webpage.
For questions about this new process, please contact Accounts Payable at FNSV-Accounts-Payable@arizona.edu.
Sincerely,
Andrew Brennan
Chief Procurement Officer