As part of ongoing efforts to modernize processes, improve efficiency, and strengthen oversight across purchasing and contracting activities, we have launched a new supply chain management system. The system replaces the current processes for requesting purchases over $100,000, as well as all Significant Purchase Requests and contract review requests.
To support these efforts, effective immediately, the ability to submit these requests has been limited to your department or unit's account manager and select fiscal officers.
Why we are implementing this change
The new system supports more coordinated purchasing and contracting across the university by providing a consistent procedure for these requests.
Limiting submissions to key finance personnel strengthens institutional oversight, reduces risk with more thorough financial and compliance reviews, and promotes fiscal responsibility by aligning submissions with those responsible for budget oversight.
Over the last few weeks, we have engaged with these designated individuals, along with those who review and approve these requests, in training sessions to prepare them for the new process.
Next steps
We encourage business offices to review internal processes to help direct these requests to the appropriate individuals. If you are unsure about who your department or unit's account manager is:
- Log in to UAccess Financials
- Select “Chart of Accounts” from the side navigation
- Choose "Account"
- Use the Account Name or Account Number field to search for your department or unit.
- The account manager will appear under Search Results at the bottom of the screen.
We updated our Significant Purchase Requests and Contracting Services pages to reflect these changes.
If you have any questions about the new system or the submission process, please contact our team.
Thank you for your continued partnership as we implement improvements to better support the university's operations.