Fiscal Year-End Dates: Week of June 29

Here are some of the important upcoming 2026 fiscal year-end dates for the week of Monday, June 29.  

Upcoming year-end deadlines and dates

Tuesday, June 30  

  • Departmental deposits (cash receipts) for FY 2026 must be received by the Bursar’s Office by 4 p.m. to guarantee processing in FY 2026.
  • Service billings and interdepartmental billings must be fully approved to post to FY 2026 Period 12. 
  • All enroute general error correction, transfer of funds, salary expense transfers/benefits transfers, distribution of income and expense, and cash receipt documents not in final status by 5 p.m. will be automatically disapproved.
  • Final full payroll encumbrance load for FY 2026 posts to Period 12.
  • Interim FY 2026 Period 12 closes. Regular transaction processing ends, though some items may continue posting through July 13. 

Wednesday, July 1  

  • Period 13 opens and year-end documents become available for FY 2026 adjustments.
  • Begin reviewing deposited dates for electronic fund transfer claims to determine whether to use a year-end distribution of income and expense for FY 2026 or a regular distribution of income and expense for FY 2027.   

Thursday, July 2  

  • Final load of FY 2026 PCard transactions. 

Monday, July 6 

  • Final collector file feed for FY 2026 for units that submit files to UAccess Financials. These files will post to Period 12.
  • First full payroll encumbrance load for FY 2027.

Tuesday, July 7 

  • Year-end documents with capital object codes (71XX/77XX) must be approved by 5 p.m. 

Wednesday, July 8 

  • PCard transactions with June post dates must be finalized by 5 p.m. Any unreconciled transactions will auto-approve at that time.
  • Deadline for departments to submit entries and documentation for accounts receivable, inventories, and other accruals or deferrals for FY 2026.
  • Final payroll for FY 2026 will be posted to Period 12 and the file will run. Payroll expenditure listings will be available on July 9, after 10 a.m.

Year-end Payroll Accounting

  • The final FY 2026 payroll will be posted on July 8 and will be available in UAccess Analytics on July 9.
  • Payroll encumbrances will not be updated for the final payroll of FY 2026 (pay period ending on July 5) until July 10 and will be available in UAccess Analytics on July 11.
  • The first FY 2027 payroll will be posted on July 15 and will be available in UAccess Analytics on July 16.

For questions, please contact Payroll Accounting.

This information will also be available in UAccess Financials via the Message of the Day and the Business Offices News section. Additional information and resources are available on the Year-End Information page.  

For questions or general year-end assistance, use our contact form and select the “Year-End Information” category.

Thank you for your continued efforts to support a successful year-end process. We will continue to share weekly updates to keep you informed.