This year, we are implementing a new fiscal year-end deadline schedule. Several deadlines – including those for new requests for PCards, reorganization requests, purchase order amendments, invoices, vendor setup, reimbursements, and Shop Catalog purchasing – have been moved earlier in the fiscal year-end process.
This change is part of our ongoing effort to improve efficiency by aligning payment and receipt dates with fiscal year-end timelines to minimize the risk of errors and overpayments. These changes help coordinate expenditures with the appropriate fiscal year and budget for accurate accounting and a smoother transition into the new fiscal year.
Key deadlines
Some key changes to the schedule include:
- June 1: Deadline to submit vendor disbursement vouchers, purchase orders, employee reimbursements, and advance settlements.
- June 15: Deadline for PCard transactions and Shop Catalog requisitions. PCards will be unavailable to use, except for travel expenses, until July 1, 2026.
Other upcoming dates to be aware of are the April 1 deadline to request a card under the current PCard program and the April 24 deadline to submit approved organization changes to the Office of Budget and Planning.
Please review the full fiscal year-end deadline schedule and coordinate with members of your business office and unit to accommodate all the new dates and deadlines as we begin closing out the fiscal year.
Fiscal year-end 2026 information now available
We have updated the fiscal year-end information webpage with resources to assist university business offices to prepare for fiscal year-end 2026. The website features:
- Year-end overview information
- An updated calendar with dates and deadlines
- Recent communications and updates
- Upcoming tutorials and training offerings
- Reporting resources, such as accounts receivable and inventory worksheets and definitions
In April, we will begin weekly communications featuring upcoming dates and deadlines and also continue to update the fiscal year-end page as new information becomes available.
If you have any questions or need general year-end assistance, please use our Contact Us form and select the "Year-End Information" category.
We appreciate your continued support and collaboration during this very busy time of year. This important yearly process allows the university to provide accurate financial statements and prepare for the annual audit conducted by the Arizona Auditor General.
Thank you for the work you do to make each year-end successful.