Welcome to week 12 of our weekly reminder emails for upcoming fiscal year-end activity due dates and resources. The information in these emails can also be found on the UAccess Financials Message of the Day and the Business Offices News section.
This Week’s Year-End Activities
Reminder: Payroll encumbrances will not be updated for the final payroll of FY 2025 (pay period ending on July 6) until the zero-encumbrance file is loaded on July 11, and available in UAccess Analytics on July 12.
For questions, please contact Payroll Accounting at FNSV-Payroll-Accounting@arizona.edu.
Monday, July 7, 2025
- Final FY 2025 collector file feed for units who send files to UAccess Financials.
- Deadline for Line Item Receiving documents with any invoices dated June 30 or earlier to ensure expenditures are recorded in FY 2025.
- First full Payroll encumbrance load for FY 2026.
- Available in UAccess Analytics on July 8.
Tuesday, July 8, 2025
- Deadline for campus approval of year-end documents with Capital Object Codes (76XX/77XX) is 5 p.m.
Wednesday, July 9, 2025
- All PCard transactions with a June post date must be finalized by 5 p.m. or they will be auto approved.
- Deadline for Accounts Payable to process PREQ invoices for FY 2025.
- Deadline for departments to submit entries and documentation for accounts receivable, inventories, and other accruals or deferrals for FY 2025.
- Final payroll for FY 2025 will be posted to Period 12.
- Payroll Expenditure Listings available to campus after 10 a.m. on July 10.
Next Week’s Year-End Activities
Monday, July 14, 2025
- Campus deadline for initiating year-end documents is 2 p.m., the deadline for business offices to approve year-end documents is 5 p.m., and those year-end documents will be posted to Period 13.
- Access to year-end documents will be removed for campus at 5 p.m.
- Last day for any FY 2025 changes to accounts.
- Final FY 2025 Period 12 close.
- Campus can resume submitting asset retirements and transfers.
Wednesday, July 16, 2025
- Payroll will be posted to Period 01.
- Payroll Expenditure Listings available to campus after 10 a.m. on July 17.
- Campus can edit accounts for FY 2026.
Additional resources and information can be found on the Year-End Information page.
If this email was forwarded to you and you would like to receive future year-end emails, you may subscribe to the Business Offices email list by clicking the Subscribe button near the bottom of the Finance & Budget home page.
If you have any questions or need general year-end assistance, please use our web contact form and select the Year-End Information category.