Welcome to week 11 of our weekly reminder emails for upcoming fiscal year-end activity due dates and resources. The information in these emails can also be found on the UAccess Financials Message of the Day and the Business Offices News section.
This Week’s Year-End Activities
Monday, June 30, 2025
- Departmental deposits for FY 2025 must be received in the Bursar's Office by 4 p.m. to ensure sufficient processing time.
- All student activity that posts to UAccess Financials for FY 2025 will be included in the student snapshot.
- Service and Interdepartmental billings must be fully approved to post to FY 2025.
- Deadline for Accounts Payable to process Disbursement Vouchers for FY 2025
- Distribution of Income & Expenses and General Error Corrections must be submitted by 3 p.m. to Accounts Payable for review and approval to post in FY 2025.
- Interim FY 2025 Period 12 closes for regular transaction processing.
- All General Error Corrections, Transfer of Funds, Salary Expense Transfers, Distribution of Income & Expenses, and Cash Receipt documents must be in final status by 5 p.m.
- All documents with an en route status after 5 p.m. will be disapproved.
- The last day to close accounts until August 1.
- The last full payroll encumbrance load for FY 2025.
Tuesday, July 1, 2025
- Year-end versions of Budget Adjustments, Distribution of Income & Expenses, General Error Corrections, Transfer of Funds, and Salary Expense Transfers/Benefits Transfers will be posted to FY 2025 Period 13.
- Electronic Funds Transfer claimed after June 30, but with a deposited date before July 1, should be recorded utilizing the Year-end Distribution of Income & Expense (YEDI) document.
- Activity begins posting to FY 2026 – Period 01.
Wednesday, July 2, 2025
- FY 2026 Base Budget will be available in UAccess Financials and Analytics.
- Final load of FY 2025 PCard transactions.
- All Purchase Order invoices and documentation for FY 2025 must be received in Accounts Payable by 12 p.m. to be processed in FY 2025.
Thursday, July 3, 2025
- The first day that FY 2026 PCard transactions will be available in the system.
- Accounts Payable Interface units can start submitting FY 2026 payment files.
Friday, July 4, 2025
- The financial system will be available, but no batch processing will occur due to the July 4 holiday.
Next Week’s Year-End Activities
Reminder: Payroll encumbrances will not be updated for the final payroll of FY 2025 (pay period ending on July 6) until the zero-encumbrance file is loaded on July 11, and available in UAccess Analytics on July 12.
The final FY 2025 payroll will be posted on July 9, and available in UAccess Analytics on July 10. The first FY 2026 payroll will be posted on July 16, and available in UAccess Analytics on July 17, 2025.
For questions, please contact Payroll Accounting at FNSV-Payroll-Accounting@arizona.edu.
Monday, July 7, 2025
- Final FY 2025 collector file feed for units who send files to UAccess Financials.
- Deadline for Line Item Receiving documents with any invoices dated June 30 or earlier to ensure expenditures are recorded in FY 2025.
- First full Payroll encumbrance load for FY 2026.
- Available in UAccess Analytics on July 8.
Tuesday, July 8, 2025
- Deadline for campus approval of year-end documents with Capital Object Codes (76XX/77XX) is 5 p.m.
Wednesday, July 9, 2025
- All PCard transactions with a June post date must be finalized by 5 p.m. or they will be auto approved.
- Deadline for Accounts Payable to process PREQ invoices for FY 2025.
- Deadline for departments to submit entries and documentation for accounts receivable, inventories, and other accruals or deferrals for FY 2025.
- Final payroll for FY 2025 will be posted to Period 12.
- Payroll Expenditure Listings available to campus after 10 a.m. on July 10.
Additional resources and information can be found on the Year-End Information page.
If this email was forwarded to you and you would like to receive future year-end emails, you may subscribe to the Business Offices email list by clicking the Subscribe button near the bottom of the Finance & Budget home page.
If you have any questions or need general year-end assistance, please use our web contact form and select the Year-End Information category.