Review the cutover dates for financial activities as we continue the university's transition to the expanded Travel & Expense system. All employees must submit requests for travel and expense reimbursement, with required documentation, directly into the expanded system.
Activities should be completed in the system in which they are started. For example:
- If you started a travel cash advance in UAccess Financials in June 2026, complete it in UAccess Financials.
- If you use your current PCard to make a purchase, it must be reconciled and approved in UAccess Financials.
- Any new University Card or travel activities that occur after June 30 should be completed within the Travel & Expense system.
Travel Expense Reports for Employees
Travelers who return on or before June 30
- Fill out a travel expense report PDF form and a disbursement voucher in UAccess Financials.
Travelers who return on or after July 1
- Complete a travel expense report in the Travel & Expense system.
Travel Cash Advance Requests for Employees
Advances for travel dates beginning on or before July 15
- Request and settle advances in UAccess Financials.
Advances for travel beginning on or after July 15
- Request advances using a travel request and complete travel expense report in Travel & Expense system to settle the advance.
Employee Reimbursements
Purchases made on or before June 30
- Complete a disbursement voucher in UAccess Financials.
Purchases made on or after July 1
- Complete one of the following expense reports in Travel & Expense based on the transaction.
- Travel expense report: Includes travel-related TravelCard or OneCard transactions or reimbursable employee out-of-pocket expenses.
- Non-travel expense report: Includes allowable business-related TravelCard or OneCard transactions or reimbursable employee out-of-pocket expenses.
Additional University Card Dates
| Date | Activity |
| July 1 |
|
Questions and Help
We have created resources to assist users during this transition window, including:
- Our training page which includes step-by-step guidance, role-specific training, and resources to help you use the Travel & Expense system.
- Our expanded Freqently Asked Questions page with answers to common questions about the Travel & Expense system, University Cards, and updated processes. These were created based on feedback from early pilot testing and our Travel and Expense Ambassador and Advisory Group programs.
- Travel and Expense Office Hours through the month of July
Our teams are here to help you navigate these changes. If you have questions or need additional support, contact one of the following teams to assist:
- For training and general questions, contact FNAB-Training@arizona.edu.
- For Travel & Expense system questions, contact FNAB-Travel-Expense@arizona.edu.
- For University Card questions, contact FNAB-UACards@arizona.edu.
- For year-end and chart questions, contact your Fund Accountants.