Updated September 2021 (Please check often for updates)
Guidelines for Contracting with Hotels
Contracting has updated the process regarding contracting with hotels and currently does not maintain a list of approved hotel vendors. When contracting with a hotel for your event, we ask that you review PPM 4.4 Request for Bids (RFB)/Proposals (RFP) and PCard Policies prior to planning your event to ensure that the proper payment mechanism is identified.
Once the payment mechanism has been determined, please request a contract from the hotel and utilize the document upload to indicate your preferred payment mechanism. If you have any questions, please contact our office at FNSV-Contracting@arizona.edu.
Please keep in mind that any time a University department in good faith reserves space and services at a hotel for an upcoming event, that department incurs financial responsibility for that space and those services. Should there be a cancellation or shortfall with your program, documented damages or attrition may be assessed.