Payment Services

Financial Services has created a new Reasonable Expense Guide to support campus in understanding our standards and responsibilities when spending University funds.

Financial Policies Manual policy 9.11 Employee Recognition and Convocation and Award Events – Best Practices have been updated to reflect an increase in the benchmark amount for reasonable costs for food and refreshments from $25 to $40 per person, including tax and tip.

The updated Financials Modernization Chart of Accounts training is now available in EDGE Learning. This updated training expands on the previous Chart of Accounts training and introduces information about our upcoming new financial system, Oracle Cloud ERP.

As a part of the Financials Modernization project, Accounts Payable has deactivated 57,645 Disbursement Voucher vendors in UAccess Financials that were considered inactive and have now begun the review of Purchase Order vendors for potential deactivation.

The following communication is sent on behalf of University Information Technology Services (UITS) regarding the upcoming DocuWare transition that will take place starting at 5:00 p.m. on Friday, February 3, 2023, through Sunday, February 5, 2023.

Accounts Payable has mailed the University’s IRS Form 1099-MISC and IRS Form 1099-NEC to vendors for the 2022 tax year.

The DocuWare rollback has been completed and the previous version was restored. All systems and Accounts Payable services are now available.

Due to unforeseen user sync issues with Amazon Web Services, the implementation team has made the decision to roll back to the previous version of DocuWare.

DocuWare will be transitioned to Amazon Web Services starting at 2:00 p.m. on Friday, January 20, 2023, through Sunday, January 22, 2023. Users may experience degraded performance in UAccess Financials during this transition.

The University has transitioned from the GLACIER online Nonresident Alien Tax Compliance System to Sprintax Calculus.