Inventory Process Summary
- Review your department's Asset Custodian Groups and make any necessary edits
- Complete the Inventory Process Training in EDGE Learning
- Join the FNSV Property-Physical Inventory team in Microsoft Teams. Confirmed asset custodians are pre-added to this team so if you do not have access, please send a request and you will be added. This team is where all inventory related documents, submissions, and requests are located.
- Conduct the inventory for all ORGs assigned to you within the provided timeframe.
- To report issues, submit a ticket via the Asset Issues and Duplicate Asset Tags form.
- Inventory is considered complete when your department’s ORG worksheets are complete, all asset issues are reported along with appropriate backup documentation, and the Inventory Certification Statements are submitted.
Inventory Timeline
| Departments review and edit the Asset Custodian Groups | Annually in January |
| Inventory Process Training (Select class via EDGE Learning) | Annually February - March |
| Departments conduct Physical Inventory | March 15 - June 15 |
| Inventory reports with the Inventory Certification Statement must be submitted to Property Management | June 15 |
| Property Management Inventory Review and Reconciliation period | Jun 1 - Jun 30 |
Property Management conducts limited on-site verification of existence of equipment and accuracy of recorded UAccess Financials information in accordance with regulatory requirements. Departments selected for verification will be notified in order to schedule a visit.
Documentation
Related Websites
- Property Management Manual
- Access the published University policies related to inventory.
- Space Strategy and Management (SSM)
- Access – Space Management’s building & room number look up to ensure active locations are being reported during Inventory.
- Risk Management and Safety
- Access Risk Management’s instruction on reporting loss, damage, theft, or vandalism for any equipment listed on your inventory report.
- Surplus Property Management Application (AssetWorks)